A single digital system covering the full procurement lifecycle — from supplier identification to contract awarding — eliminating fragmented tools and disconnected records across business units, subsidiaries and regional offices.
Centralise procurement across the group
Centralise procurement across the group — a practical approach with the Procure.az e-procurement platform.
The country’s largest companies trust us with their procurement
Centralise procurement across the group
When procurement is spread across business units, subsidiaries or regional offices, the same inefficiencies repeat themselves: duplicate supplier lists, inconsistent qualification standards, manual email-and-spreadsheet workflows, and no single record of what was decided or why. Procure.az, built by Smart Solutions Group, addresses this directly by unifying the entire procurement lifecycle — from supplier identification through to contract awarding — in one digital system. Its modular architecture means each part of the group can enable the stages it needs, while the organisation as a whole gains a shared, auditable record of every offer received, every criterion applied and every decision made.
What your procurement function gains
Uniform evaluation standards enforced at scale: every offer is system-recorded and selection criteria are applied consistently, so no assessment takes place outside the auditable process regardless of which team runs the event.
Faster sourcing cycles through fully automated pre-qualification and sourcing workflows, reducing the administrative burden that typically extends cycle times in manually managed environments.
Modular configuration that maps to the buying organisation's existing process, allowing a phased rollout that brings each business unit onto the platform without disrupting those already operating effectively.
Complete, end-to-end transparency at every stage of the lifecycle, giving procurement leadership the visibility needed to identify consolidation opportunities, enforce policy and respond quickly to governance queries.
Dedicated in-house customer care and support available eight hours a day, five days a week, staffed by a team with direct platform knowledge so configuration and process questions are resolved without escalation delays.
Platform capabilities that support group-wide centralisation
End-to-end lifecycle in one system
Procure.az covers supplier identification, pre-qualification, tendering and contract awarding without handoffs to a spreadsheet or a separate purchasing module. Every action is recorded in the same digital environment, so nothing falls through the gaps between stages.
Automated pre-qualification and sourcing
Pre-qualification questionnaires and sourcing events run on automated workflows. Criteria are applied uniformly to every submission, removing the inconsistency that arises when different teams manage qualification manually.
Modular, configurable architecture
The platform is configured to the buying organisation's own process. Business units can enable the modules relevant to their category or spend level, allowing a phased rollout without disrupting the parts of the group that are already operating well.
System-recorded offers and decisions
Every offer submitted and every selection decision made is captured in the platform. This creates a complete, tamper-evident audit trail that supports internal governance reviews and external compliance requirements.
Digital archive replacing manual administration
Documents, correspondence and evaluation records are stored in a structured digital archive. Procurement leads can retrieve the full history of any sourcing event without chasing files across shared drives or email inboxes.
How centralisation works in practice on Procure.az
- Define your group-wide procurement process and configure the platform modules that match it — each business unit activates only the stages it requires.
- Build and manage a shared supplier register: identify, onboard and pre-qualify suppliers through automated workflows that apply your qualification criteria consistently across the group.
- Launch sourcing events — RFIs, RFQs or tenders — from a single interface, with all submissions recorded in the system and visible to authorised stakeholders across the group.
- Evaluate offers against pre-set criteria applied uniformly by the platform, producing a documented, auditable shortlist and selection record that is available for review at any time.
- Award contracts and store all related documentation in the digital archive, closing the loop from initial supplier identification to signed agreement within one system.
- Monitor activity across business units through a shared digital environment, giving procurement leadership the visibility needed to identify consolidation opportunities and enforce policy consistently.
Common questions from procurement leads and suppliers
Can different business units within the group use the platform in different ways?
Yes. The modular architecture means each business unit configures and enables only the stages relevant to its own procurement process. The group retains a unified record and consistent standards, while individual units are not forced into a one-size-fits-all workflow — making phased adoption across a large organisation practical rather than disruptive.
How does the platform support audit and compliance requirements?
Every offer received and every selection decision made is system-recorded. Because criteria are applied uniformly and all actions are captured in a structured digital archive, the full history of any sourcing event is available for internal governance reviews or external audits without manual reconstruction or reliance on email trails.
What happens to our existing supplier data and manual processes during the transition?
The platform is designed to replace manual administration — spreadsheets, email-based coordination and paper archives — with automated workflows and a structured digital record. The in-house customer care team, available 8/5, supports your organisation through configuration, data migration planning and onboarding so the transition is managed rather than disruptive.
Is Procure.az used by organisations of a similar scale and complexity to ours?
The platform is used by large Azerbaijani enterprises including the SOCAR group, the PASHA group, Kapital Bank and Azəriqaz, all of which operate across multiple entities and require group-level procurement coordination with consistent standards and full auditability.
As a supplier, what does submitting an offer through the platform involve?
Suppliers submit offers and pre-qualification responses directly through the digital system. Every submission is recorded automatically, and the same evaluation criteria are applied to all offers, so the process is transparent and consistent. Suppliers can be confident that their submission enters the same auditable workflow as every other participant in the event.
What level of support is available after go-live?
Smart Solutions Group provides in-house customer care and support on an 8/5 basis. Because the support team is internal rather than outsourced, they have direct knowledge of the platform's configuration and can resolve process or technical questions without the escalation delays common with third-party helpdesks.
Related pages
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- 122 Tebriz St. Baku, Azerbaijan AZ1111
- +994 77 220 23 26
- sales@procure.az