A single, categorised register replaces fragmented spreadsheets and siloed supplier records, giving procurement teams one authoritative source of pre-qualified vendors across all categories.
Approved vendor list software
Formation of a centralized and categorized Approved Vendor List, produced by the automated pre-qualification process.
The country’s largest companies trust us with their procurement
Approved vendor list software built around automated pre-qualification
Procure.az is an e-sourcing and tendering platform built by Smart Solutions Group that covers the procurement lifecycle from supplier identification through to contract awarding in one digital system. Its approved vendor list module forms a centralised and categorised register of pre-qualified suppliers, produced entirely by the platform's automated pre-qualification process. Because every offer is system-recorded and selection criteria are applied uniformly, buying organisations can trust that every vendor on the list has passed the same objective screening — removing the inconsistency and manual effort associated with spreadsheets or disconnected purchasing tools. Large Azerbaijani enterprises including the SOCAR group, the PASHA group, Kapital Bank and Azəriqaz are among the organisations that use Procure.az, supported by 8/5 in-house customer care.
Key benefits of a centralised approved vendor list
Automated pre-qualification removes manual screening steps, so the approved vendor list grows consistently as new suppliers are assessed without placing extra administrative burden on buyers.
Uniform, system-recorded evaluation means every vendor is assessed against the same configured criteria, supporting audit-readiness and defensible sourcing decisions across the organisation.
Because the approved vendor list sits within the same end-to-end platform, pre-qualified supplier data feeds directly into sourcing events and tenders — eliminating duplicate data entry and reducing the risk of using outdated supplier information.
Buyers can source qualified vendors quickly, including internationally, broadening the competitive pool available for each tender; wider supplier reach is presented as a driver of stronger commercial outcomes.
Modular configuration aligns the approved vendor list structure, qualification rules and approval workflows to your organisation's own procurement process rather than imposing a fixed or generic template.
Platform features that power the approved vendor list
Automated pre-qualification
The platform runs pre-qualification workflows automatically, producing the approved vendor list as a direct output. Buyers do not need to chase documents or manually score submissions — the system handles the process end to end.
Centralised and categorised register
Approved vendors are organised into a structured, categorised list within the platform. Buyers can filter and search by category to identify the right suppliers for a specific sourcing event quickly, including vendors based internationally.
Uniform, system-recorded evaluation
Every vendor submission and every evaluation decision is recorded in the system. Selection criteria are applied uniformly across all applicants, creating a consistent and traceable qualification record.
Modular, configurable architecture
The approved vendor list module is part of a broader modular platform. Qualification criteria, approval steps and vendor categories are configured to match the buying organisation's own procurement policy and internal governance requirements.
End-to-end procurement lifecycle
Because Procure.az covers the procurement lifecycle from supplier identification through to contract awarding in one digital system, the approved vendor list feeds directly into sourcing events and tenders — there is no need to re-enter supplier data across separate tools.
8/5 in-house support
Procure.az provides 8/5 customer care and support delivered by an in-house team, meaning queries about vendor list configuration, pre-qualification setup or platform use are handled by people with direct knowledge of the system.
How the approved vendor list is built and used
- Suppliers are invited or apply to join the platform, where they complete a structured pre-qualification submission according to the criteria defined by the buying organisation.
- The platform runs the automated pre-qualification process, evaluating each submission against the configured criteria and recording every decision in the system.
- Vendors who meet the qualification threshold are automatically added to the centralised, categorised approved vendor list — no manual list management is required.
- When a buyer initiates a sourcing event or tender, they can search the approved vendor list by category to identify and invite relevant pre-qualified suppliers, including international vendors.
- All sourcing activity, offers and selection decisions remain within the same digital system, maintaining a continuous and auditable record from pre-qualification through to contract award.
Frequently asked questions
How is the approved vendor list produced?
The list is produced entirely by the platform's automated pre-qualification process. Suppliers submit their qualification information through the system, and the platform evaluates each submission against the criteria you have configured, adding qualifying vendors to the centralised register automatically — no manual list management is required.
Can we define our own qualification criteria and vendor categories?
Yes. Procure.az has a modular architecture that is configured to the buying organisation's own process. Qualification criteria, approval workflows and the category structure of the approved vendor list are all set up to reflect your procurement policy, rather than following a fixed or generic template.
Does the platform support international suppliers?
Yes. Buyers can source qualified vendors quickly, including internationally, so the approved vendor list is not limited to domestic suppliers. This broader reach is presented as a way to increase competition on each tender by widening the pool of pre-qualified vendors available for each sourcing event.
How does the system ensure consistent and fair evaluation of vendors?
Every offer and evaluation decision is system-recorded, and selection criteria are applied uniformly across all applicants. This means no vendor is assessed on a different basis from another, and the full qualification record remains available for internal review or external audit at any time.
Which organisations currently use Procure.az?
Procure.az is used by large Azerbaijani enterprises including the SOCAR group, the PASHA group, Kapital Bank and Azəriqaz, among others. These organisations use the platform to manage their procurement lifecycle, including the automated pre-qualification and approved vendor list processes.
What support is available after the platform goes live?
Procure.az provides 8/5 customer care and support delivered by an in-house team. Support covers platform configuration, pre-qualification setup and day-to-day use of the approved vendor list module, and is handled by people with direct knowledge of the system rather than a third-party service desk.
Related pages
See the approved vendor list module in action
Contact the Procure.az team to arrange a demonstration and discuss how the automated pre-qualification module can be configured to your organisation's supplier qualification process.
Request a demoTalk this through against your own process
Fill in the short form and we’ll tailor a demo to how you buy.
- 122 Tebriz St. Baku, Azerbaijan AZ1111
- +994 77 220 23 26
- sales@procure.az