A complete, auditable record of every tender stage — bids, clarifications, evaluations and award decisions — held in one digital system, so your team can respond to internal audit or external oversight with a single, chronological source of truth.
E-procurement for buyers in government
For procurement teams in government: run tenders entirely online, pre-qualify suppliers and shorten the sourcing cycle.
The country’s largest companies trust us with their procurement
E-procurement built for the accountability standards public bodies require
Public bodies and state-owned enterprises operate under transparency and accountability requirements that make every procurement decision a matter of record. Yet most teams still manage that process through manual paperwork, fragmented supplier lists and email threads that are difficult to reconstruct at audit time. Procure.az, built by Smart Solutions Group, is an e-sourcing and tendering platform that unifies the procurement lifecycle from supplier identification through to contract awarding in a single digital system. Every stage is digital and transparent: offers are system-recorded, selection criteria are applied uniformly to all participants, and all questions, clarifications and bid rankings are captured in one auditable record. Trusted by large Azerbaijani enterprises including the SOCAR group, the PASHA group, Kapital Bank and Azəriqaz, Procure.az gives procurement leads and category managers the control, documentation and cycle-time reduction they need to meet both internal policy and external audit requirements.
What procurement teams gain from Procure.az
Automated pre-qualification replaces document-by-document review, producing a centralised, categorised Approved Vendor List that stays current without manual effort and can include internationally qualified vendors to increase competition on each tender.
Uniform rules and identical information for all participants throughout the tender, supporting equal treatment and providing clear evidence of compliance with internal policy and governance requirements.
Shorter sourcing cycles through automated workflows that eliminate manual administration, offline coordination, printing and courier steps, allowing procurement teams to handle higher volumes without adding headcount.
Built-in comparison tools, historical analytics and integrated Power BI dashboards give decision-makers a clear, defensible basis for award, while red-flag mechanisms help identify irregularities before decisions are finalised.
Auto-generated contracts from award data, with milestone tracking, expiry alerts and transparent change logs, reduce legal workload, eliminate manual re-entry errors and close the compliance loop from first publication through to contract close.
Platform capabilities that matter to public procurement teams
End-to-end digital process in one system
Procure.az covers the full procurement lifecycle — from supplier identification and pre-qualification through online bidding, evaluation and contract awarding — without handoffs to separate tools or manual steps. Every action is timestamped and system-recorded, giving you a single source of truth for any internal or external review.
Automated pre-qualification and Approved Vendor List
Suppliers upload documents online and track their application status in real time. Pre-qualification is automated rather than handled document-by-document, and the result is a centralised, categorised Approved Vendor List. Qualified suppliers are then matched automatically to each specific tender, so you source from a verified pool and can reach qualified vendors quickly, including internationally.
Transparent, competitive bidding with a full audit trail
A real-time auction module supports multiple auction formats and ensures competitive bidding under the same rules for every participant. Every bid is system-recorded. All questions and clarifications are logged in a single tender chat, giving buyers oversight of every clarification issued and producing an auditable record that remains accessible after award.
Built-in comparison tools and oversight dashboards
Live dashboards show tender progress, bid rankings and procurement KPIs. Historical analytics support comparison between offers, and integrated Power BI dashboards give leadership the visibility they need. Red-flag mechanisms provide an additional layer of oversight, helping procurement teams identify irregularities before decisions are finalised.
Contract management that closes the compliance loop
Contracts are auto-generated from award data, eliminating manual re-entry and the errors that come with it. The system tracks contract milestones, sends expiry alerts and maintains transparent change logs, reducing legal workload and ensuring that the record of what was agreed is always available for compliance purposes.
Modular architecture configured to your process
No two public bodies procure in exactly the same way. Procure.az uses a modular architecture so your organisation enables the stages it needs and configures workflows to match its own governance requirements. An 8/5 in-house customer care and support team is available to assist throughout implementation and ongoing use.
How a tender runs on Procure.az
- Configure your tender: select the procurement type, set evaluation criteria and define the workflow stages your organisation requires — the modular architecture adapts to your process.
- Pre-qualify your supplier pool: suppliers apply online, upload documents and track status in real time. The automated pre-qualification process builds and maintains a centralised, categorised Approved Vendor List without manual document-by-document review.
- Publish and manage the tender: post the procurement to matched, qualified suppliers. All participants work to the same rules and the same information. Questions and clarifications are handled in a single tender chat, logged automatically for the audit record.
- Receive and evaluate bids: suppliers submit entirely online — no printing, couriers or manual paperwork. Built-in comparison tools, bid rankings and historical analytics support evaluation, and every offer is system-recorded so selection criteria are applied uniformly.
- Run a competitive auction if required: the real-time auction module supports multiple formats, ensuring transparent, competitive bidding with every bid captured in the system record.
- Award and contract: generate the contract automatically from award data, track milestones, receive expiry alerts and maintain a transparent change log — giving you a complete, auditable record from first publication through to contract close.
Questions procurement teams ask
How does Procure.az support our audit and documentation requirements?
Every stage of the process is digital and system-recorded. Bids, evaluation scores, clarifications and award decisions are all held in one digital archive. The tender chat logs every question and answer issued to suppliers, and the clarification record remains accessible after award. This gives your team a complete, chronological record to present to internal audit or external oversight bodies without needing to reconstruct events from email threads or paper files.
How does the platform ensure equal treatment of all suppliers?
All participants work to the same rules and receive the same information throughout the tender. Clarifications are issued through the single tender chat, so no supplier receives information that others do not. Every bid is system-recorded and selection criteria are applied uniformly across all offers, removing the inconsistency that can arise from manual, email-based processes. The clarification record is also auditable after award, so equal treatment can be evidenced if challenged.
Our supplier database is fragmented and out of date. Can Procure.az help?
Yes. The automated pre-qualification process produces a centralised, categorised Approved Vendor List that is maintained by the system rather than manually, so it stays current without requiring document-by-document review. Suppliers apply online and track their application status in real time, and qualified vendors are matched automatically to tenders that fit their expertise and capacity. Buyers can also source qualified vendors internationally, which broadens the competitive pool on each tender.
Can the platform be configured to our organisation's existing procurement process rather than imposing a fixed workflow?
Procure.az is built on a modular architecture specifically to avoid a one-size-fits-all approach. Your organisation enables only the stages it needs and configures workflows to match its own governance requirements. The platform is designed to fit within existing frameworks rather than replace them, which means it can be introduced incrementally alongside current processes.
As a supplier, do we need to register separately for each buying organisation on the platform?
No. A single supplier profile on Procure.az gives access to all tenders published on the platform. Once pre-qualified, suppliers are matched automatically to tenders that fit their expertise and capacity, reducing the marketing spend and travel otherwise needed to find new business opportunities. All document uploads, application tracking and bid submissions are managed from that single profile.
What support is available after we go live?
Procure.az is supported by an 8/5 in-house customer care and support team. Support is provided directly by Smart Solutions Group, the company that built and maintains the platform, rather than through a third-party helpdesk, ensuring that the team assisting you has direct knowledge of the system.
Related pages
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- 122 Tebriz St. Baku, Azerbaijan AZ1111
- +994 77 220 23 26
- sales@procure.az