Contracts generated automatically from award data, ensuring the terms agreed during sourcing appear in the signed document without manual re-keying or the risk of transcription errors
Contract management for logistics
Contract management for logistics. Built for buying transport and warehousing services.
The country’s largest companies trust us with their procurement
Contract management built for how logistics companies buy
Logistics operators face a procurement challenge that most generic tools are not designed for: buying transport and warehousing services where price and reliability carry equal weight, across multi-route operations that generate a high volume of contracts, amendments and renewal cycles. Tracking contract terms manually — across spreadsheets or disconnected ERP purchasing modules — leaves milestones missed, expiry dates overlooked and compliance gaps that are difficult to defend in an audit or dispute. The consequences are not only administrative; a lapsed transport agreement or an undocumented amendment can disrupt operations, expose the buying organisation to liability and erode the supplier relationships that logistics performance depends on. A purpose-built digital system that connects sourcing decisions directly to signed contracts removes these risks at their source rather than managing them after the fact.
What logistics procurement teams gain
Milestone tracking and automated expiry alerts that keep multi-route contract portfolios under active management without relying on manual diary systems or individual memory
A transparent change log that provides suppliers and internal stakeholders with a shared, auditable record of every contract version and amendment, reducing disputes over what was agreed
Uniform selection criteria applied to every system-recorded offer, creating a consistent and defensible basis for award decisions that satisfies internal governance and external compliance requirements
Reduced legal workload through standardised, system-driven contract creation, replacing document-by-document drafting with a process that flows directly from sourcing data
A modular platform configured to your organisation's own procurement process, supported by an 8/5 in-house customer care team with direct knowledge of the system
How the platform supports logistics contract management
Auto-generated contracts from award data
When a transport or warehousing award is confirmed in the system, Procure.az generates the contract directly from that data. The commercial terms, supplier details and scope agreed during sourcing flow through without manual intervention, keeping what was tendered consistent with what is signed.
Milestone tracking across your contract portfolio
For logistics operators managing agreements across multiple routes and service types, keeping track of performance milestones and renewal windows is operationally critical. The platform tracks contract milestones and sends expiry alerts so your team acts before a contract lapses rather than after.
Transparent change logs for suppliers and buyers
Every amendment to a contract is recorded in the system. Suppliers receive a single signed source of truth with a clear history of changes, reducing disputes over what was agreed and supporting the kind of working relationship where reliability can be properly assessed over time.
System-recorded offers and uniform selection criteria
Every offer submitted through Procure.az is system-recorded, and selection criteria are applied uniformly across all responses. For logistics buyers who need to weigh both price and supplier reliability, this creates a consistent, auditable basis for every award decision.
Fully integrated procurement lifecycle
Contract management in Procure.az is not a standalone module bolted onto a separate sourcing tool. It sits within a single digital system covering supplier identification, pre-qualification, sourcing and contract awarding, so the data that informs a contract is the same data used to manage it.
Configured to your process, supported in-house
The platform's modular architecture means it is configured to your organisation's own procurement process rather than requiring you to adapt to a fixed system. An 8/5 in-house customer care and support team is available to assist your team throughout.
From sourcing to signed contract in one system
- Identify and pre-qualify transport and warehousing suppliers through the platform's fully automated pre-qualification process, building a verified supplier base before any tender is issued
- Run a sourcing event — route tender, rate card request or warehousing RFQ — with every offer system-recorded and selection criteria applied uniformly across all responses
- Award the contract within the platform; Procure.az auto-generates the contract document directly from the award data, removing manual drafting from the process
- Track contract milestones and receive automated expiry alerts so renewal decisions for each route or service agreement are made on time
- Manage any amendments through the system so both your team and your suppliers always work from a single signed source of truth with a full change log
- Use the complete procurement record — from pre-qualification through to contract performance — to inform future sourcing decisions and supplier reliability assessments
Common questions from logistics procurement teams
We manage contracts across many routes and service types. Can the platform handle that volume and complexity?
Procure.az is used by large Azerbaijani enterprises including the SOCAR group, the PASHA group, Kapital Bank and Azəriqaz — organisations with complex, high-volume procurement portfolios spanning multiple categories and geographies. The platform tracks contract milestones and sends expiry alerts across your full contract portfolio, so volume is managed systematically rather than through manual processes that scale poorly as the portfolio grows.
How does the system help us assess supplier reliability, not just price?
Because every offer is system-recorded and selection criteria are applied uniformly across all responses, your team builds a consistent, auditable record of how each supplier has performed against the criteria that matter to your operation. Over time, this record supports reliability assessments in a way that informal or spreadsheet-based processes cannot, giving future sourcing decisions a factual foundation rather than relying on individual recollection.
We already have an ERP purchasing module. Why would we need a dedicated platform as well?
ERP purchasing modules typically handle internal approvals and purchase order processing well, but are not designed for competitive sourcing events or for generating contracts directly from award data. Procure.az covers the full procurement lifecycle — from supplier identification and automated pre-qualification through to sourcing, award and contract management — in one digital system. Its modular architecture means it can be configured to complement your existing tools rather than requiring a wholesale replacement of systems already in use.
What happens when a contract needs to be amended after it has been signed?
Every change is recorded in the system and reflected in a transparent change log that both your team and your suppliers can access. All parties work from a single signed source of truth at all times, so there is no ambiguity about which version of a contract is current, what has changed since it was first signed, or when a particular amendment was made. This reduces the disputes and delays that commonly arise when amendments are managed outside a central system.
How is support provided, and what does 8/5 coverage mean in practice?
Procure.az provides customer care and support on an 8/5 basis — eight hours a day, five days a week — through an in-house team that is part of Smart Solutions Group, not a third-party helpdesk. Because the support team works directly on the platform, they have detailed knowledge of its configuration and can assist with both operational questions and process-specific requirements without the delays that come with outsourced support arrangements.
Related pages
See how Procure.az works for logistics procurement
If your team is managing transport and warehousing contracts across spreadsheets or disconnected systems, Procure.az brings sourcing and contract management into one configured, auditable platform. Contact Smart Solutions Group to arrange a demonstration.
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- 122 Tebriz St. Baku, Azerbaijan AZ1111
- +994 77 220 23 26
- sales@procure.az