Automatic contract generation from award data removes manual drafting effort entirely, eliminating the transcription errors and delays that arise when commercial terms are re-entered into a separate tool.
Contract management software
Auto-generate contracts from award data, track milestones and receive expiry alerts.
The country’s largest companies trust us with their procurement
Contract Management Built Into Your End-to-End Procurement Lifecycle
Procure.az, developed by Smart Solutions Group, integrates contract management directly into the same digital environment that handles supplier identification, pre-qualification, sourcing, and award. Once a tender concludes and a supplier is selected, the platform auto-generates a contract document by drawing on the award data already held in the system, eliminating the manual re-keying that typically introduces transcription errors and delays. Because every offer is system-recorded and selection criteria are applied uniformly throughout the sourcing process, the contract that emerges reflects a clean, auditable chain of decisions — from first supplier contact through to signed agreement. Trusted by large Azerbaijani enterprises including the SOCAR group, the PASHA group, Kapital Bank, and Azəriqaz, Procure.az delivers a level of data consistency and process discipline that standalone contract tools cannot replicate.
Why Organisations Choose Procure.az for Contract Management
End-to-end lifecycle coverage means contract data is always consistent with the sourcing record that produced it, providing a single auditable chain from supplier identification through to signed agreement.
Milestone tracking surfaces delivery, payment, and performance obligations in a unified dashboard throughout the life of each agreement, not only at the point of signing.
Automated expiry alerts notify designated stakeholders ahead of contract end dates, giving teams sufficient lead time to initiate renewal, re-tender, or close-out procedures without last-minute pressure.
Transparent, time-stamped change logs give both buying organisations and suppliers a reliable audit trail of every amendment and authorisation, supporting dispute resolution and regulatory compliance.
A configurable modular architecture adapts contract templates, approval workflows, and naming conventions to the buying organisation's own processes, reducing the administrative burden on procurement and legal teams alike.
Key Capabilities of the Procure.az Contract Management Module
Auto-Generated Contracts from Award Data
When a sourcing event concludes, the platform draws directly on the award data to produce a contract document. There is no need to re-enter commercial terms, supplier details, or line-item information into a separate tool.
Milestone Tracking
Define delivery, payment, or performance milestones within each contract. The system tracks progress against those milestones and surfaces them in a single dashboard, giving procurement teams a clear picture of where each agreement stands.
Expiry Alerts
Automated alerts notify the relevant stakeholders before a contract reaches its expiry date, providing time to initiate renewal, re-tender, or close-out procedures without last-minute pressure.
Transparent Change Logs
Every amendment to a contract is recorded with a time-stamped log. Suppliers and buyers can see exactly what changed, who authorised it, and when, creating a reliable audit trail.
Compliance and Legal Workload Reduction
By automating document generation and maintaining a structured record of obligations, the module supports compliance requirements and reduces the volume of routine legal administration.
Configurable to Your Process
The modular architecture of Procure.az means the contract management module is configured to your organisation's own approval workflows, templates, and naming conventions rather than imposing a fixed structure.
How Contract Management Works in Procure.az
- A sourcing event is completed and a supplier is awarded through the Procure.az platform, with all offer data system-recorded and selection criteria applied uniformly.
- The platform auto-generates a contract document by pulling the relevant commercial, supplier, and line-item data directly from the award record.
- Your team reviews the generated contract, applies any organisation-specific clauses using configured templates, and issues it for signature.
- Contract milestones — such as delivery dates or payment schedules — are defined within the system and tracked throughout the agreement's life.
- Automated expiry alerts are sent to designated stakeholders ahead of the contract end date, prompting timely action on renewal or close-out.
- All changes and approvals are captured in a transparent change log, giving both the buying organisation and the supplier a single signed source of truth.
Frequently Asked Questions
Do we need to re-enter supplier or commercial data when generating a contract?
No. The module auto-generates contracts from the award data already held in the platform, so all information captured during the sourcing process — commercial terms, supplier details, and line-item data — flows directly into the contract document without any manual re-keying.
Can the contract templates and approval workflows be adapted to our organisation's requirements?
Yes. Procure.az is built on a modular architecture that is configured to each buying organisation's own process. This includes the ability to apply your own contract templates, define approval hierarchies, and set naming conventions that align with your internal standards.
How do suppliers access their contracts and stay informed of any changes?
Suppliers interact with the platform through their own portal access. They receive a single signed source of truth and can view the transparent, time-stamped change log at any point to see exactly what has been amended, who authorised the change, and when it was made.
What happens when a contract is approaching its expiry date?
The system sends automated expiry alerts to the designated stakeholders before the contract end date. This gives the procurement team sufficient lead time to assess whether to renew, initiate a new sourcing event, or proceed with an orderly close-out — avoiding the risks associated with lapsed coverage.
How does the contract management module support audit and compliance requirements?
Because every offer is system-recorded and selection criteria are applied uniformly throughout the sourcing process, the contract sits within a complete, auditable chain of decisions. Time-stamped change logs record every amendment and authorisation, while automated document generation and structured obligation tracking reduce the volume of routine legal administration and support your organisation's compliance obligations.
What support is available after the module is deployed?
Procure.az provides 8/5 in-house customer care and support, ensuring your team can reach a knowledgeable support contact during business hours for guidance on configuration, usage, or any operational questions that arise.
Related pages
See Contract Management in Action
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- 122 Tebriz St. Baku, Azerbaijan AZ1111
- +994 77 220 23 26
- sales@procure.az