Contracts generated automatically from award data, eliminating manual re-keying and the transcription errors that arise when tender outcomes are rebuilt into separate documents
Contract management for construction
Contract management for construction. Built for project subcontracting and material supply.
The country’s largest companies trust us with their procurement
Contract management built for how construction actually buys
Construction procurement is project-driven by nature: each build brings a fresh round of subcontractor selection, material sourcing, and schedule commitments — and any slip in price or delivery lands directly on the project budget. Managing those contracts across spreadsheets or disconnected purchasing modules creates version confusion, missed milestones, and qualification gaps that only surface when it is too late. Procure.az, built by Smart Solutions Group, addresses this by covering the full procurement lifecycle — from supplier identification through to contract awarding — within a single digital system. Its contract management capability auto-generates contracts directly from award data, tracks every milestone against the live project schedule, and sends expiry alerts well before coverage lapses, so project teams spend less time chasing paperwork and more time keeping work on programme.
What construction teams gain
Milestone and schedule tracking that keeps subcontractor and supplier obligations visible against the build programme, so project managers can identify slippage before it affects delivery
Expiry alerts issued in advance of contract end dates, preventing coverage gaps mid-project and giving teams time to renew, renegotiate, or re-tender on their own timeline
Uniform application of selection criteria across every offer, with each submission system-recorded to create a defensible, auditable award decision
Reduced legal workload through standardised, compliance-ready contract outputs generated from pre-configured templates, freeing legal teams from repetitive drafting and review cycles
A single signed source of truth with transparent change logs, ensuring that subcontractors and suppliers always work from the current version and that disputes over scope or price schedules are minimised
How the platform supports construction contracting
Auto-generated contracts from award data
Once a subcontractor or material supplier is awarded, the platform draws directly on the sourcing and award data to produce the contract. There is no separate document to build from scratch, which reduces turnaround time and eliminates transcription errors between the tender outcome and the signed agreement.
Milestone and schedule tracking
Delivery dates, payment stages, and performance checkpoints are recorded against each contract. Project managers can see at a glance which obligations are on track and which need attention, keeping material supply and subcontractor work aligned with the build programme.
Expiry alerts
The system sends alerts before contracts expire, giving procurement and project teams time to renew, renegotiate, or re-tender without a gap in coverage — particularly important when volatile material prices make timing a commercial consideration.
Fully automated pre-qualification
Subcontractor qualification is handled within the same digital system, not as a separate offline exercise. Automated pre-qualification processes verify credentials before a supplier reaches the contracting stage, so qualification gaps do not emerge after award.
Transparent change logs for all parties
Every amendment to a contract is recorded with a clear audit trail. Subcontractors and suppliers access a single signed source of truth, which reduces disputes over which version of a scope or price schedule is current.
Configured to your process
The modular architecture means the platform is set up to match your organisation's own contracting workflow — approval hierarchies, document templates, and commercial terms — rather than requiring your teams to work around a generic system.
From subcontractor selection to signed contract in one system
- Define the scope and qualification requirements for a subcontract or material supply package within the platform, using your own configured templates and approval workflow.
- Run the sourcing event — pre-qualification, tendering, and offer evaluation — with every offer system-recorded and selection criteria applied uniformly across all respondents.
- Award the contract within the platform; the system auto-generates the contract document directly from the award data, ready for review and signature.
- Track milestones, delivery schedules, and payment stages against the live contract throughout the project lifecycle.
- Receive expiry alerts in advance of contract end dates, allowing timely renewal or re-tendering before the project is affected.
- Access 8/5 in-house customer care and support at any stage, from initial configuration through to contract close-out.
Common questions from construction procurement teams
We appoint different subcontractors for each project. Can the platform handle that project-by-project structure?
Yes. The platform covers the full procurement lifecycle from supplier identification through to contract awarding, and its modular architecture is configured to your own process. You can run separate sourcing events and generate separate contracts for each project package without mixing data across projects, giving each build its own clean audit trail from pre-qualification through to signed agreement.
How does the system protect us when material prices shift between tender submission and contract execution?
Every offer is system-recorded at the point of submission, creating an immutable audit trail of the price agreed at award. The auto-generated contract draws directly on that award data, so the commercial terms are captured accurately and cannot be inadvertently altered during document preparation. Expiry alerts also help you act before a contract lapses into a period of renewed price uncertainty, reducing the risk of being caught without coverage when market conditions move.
We have had problems with subcontractors whose qualifications were not properly verified before award. Does the platform address this?
Pre-qualification is fully automated within the same system, so qualification checks run as an integral part of the sourcing process rather than as a separate manual exercise. A subcontractor that does not meet your defined criteria does not progress to the award and contracting stage, closing the gap between qualification and commercial commitment that often causes problems in offline processes.
Our legal team currently spends significant time drafting and reviewing subcontract documents. Will this reduce that burden?
The platform reduces legal workload by auto-generating contracts from award data and supporting compliance through standardised, pre-configured outputs. Your legal team defines the templates, approval rules, and required clauses once during configuration; the system then applies them consistently across every contract generated, so routine drafting and review cycles are replaced by exception-based oversight.
Which organisations in Azerbaijan are already using Procure.az, and what does that mean for a new user?
Procure.az is used by large Azerbaijani enterprises including the SOCAR group, the PASHA group, Kapital Bank, and Azəriqaz. For a new user, this means the platform has been tested and refined in complex, high-volume procurement environments. It also means that suppliers already registered on the platform may be familiar with its processes, which can reduce onboarding friction when running your first sourcing events.
Related pages
See how Procure.az fits your project contracting process
Talk to the Smart Solutions Group team about configuring the platform to match the way your organisation selects subcontractors and manages material supply contracts.
Request a demoTalk this through against your own process
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- 122 Tebriz St. Baku, Azerbaijan AZ1111
- +994 77 220 23 26
- sales@procure.az