Faster sourcing cycles — the platform cuts sourcing cycle time by 40%, giving buyers meaningful room to act ahead of seasonal demand peaks and reducing the cost of urgency-driven decisions.
End-to-end sourcing for retail
End-to-end sourcing for retail. For high-frequency buying across a long supplier tail.
The country’s largest companies trust us with their procurement
End-to-end sourcing built for high-frequency retail buying
Retail and distribution businesses live and die by purchase price. When you are buying from dozens — sometimes hundreds — of suppliers across multiple categories, every manual step in the sourcing process is a cost you absorb before a single product reaches the shelf. Seasonal demand swings compress your timelines further, leaving buyers little room to run a rigorous competitive process when it matters most. Procure.az, built by Smart Solutions Group, unifies the entire procurement lifecycle — from supplier identification through to contract awarding — in one digital system. Automated pre-qualification, structured competitive events, and a full digital archive replace the spreadsheets and email threads that slow retail procurement teams down and introduce inconsistency into supplier selection.
What retail and distribution buyers gain
Consistent, defensible supplier selection — every offer is system-recorded and selection criteria are applied uniformly across all submissions, removing ad-hoc judgements that erode margin and expose the organisation to challenge.
A structured, auditable supplier base — automated pre-qualification keeps your supplier tail manageable and auditable without requiring manual vetting each time a new vendor is considered for a category.
Full lifecycle visibility in one place — every stage from supplier identification through to contract awarding is digital and transparent, so procurement, finance and compliance teams share a single version of the truth.
Significantly reduced administrative burden — automated workflows and a searchable digital archive replace manual administration, freeing buyers to concentrate on negotiation, category strategy and supplier relationships.
A process that scales with buying volume — the modular architecture means you activate only the stages your process requires, whether you are running a fast replenishment buy or a full strategic tender across multiple categories.
Platform capabilities that match how retail procurement works
Automated supplier pre-qualification
Define your qualification criteria once and let the system screen incoming suppliers against them automatically. For retail buyers managing a long supplier tail, this removes the bottleneck of manual vetting every time a new vendor is considered for a category.
Structured competitive sourcing events
Run RFQs, RFPs, and reverse auctions through a single digital workflow. Every submission is recorded in the system, so your team applies the same evaluation criteria to every offer — protecting margin and supporting defensible decisions.
End-to-end lifecycle in one system
Procure.az covers the full procurement lifecycle from supplier identification through to contract awarding without handoffs to a separate tool. Retail teams avoid the data loss and delays that come from stitching together an ERP purchasing module, a spreadsheet, and email.
Modular configuration
The platform is configured to your buying organisation's own process. You activate the stages that match your category structure — useful when different product lines carry different risk profiles and require different levels of sourcing rigour.
Digital archive and audit trail
Every sourcing event, supplier response, and award decision is stored in a searchable digital archive. This supports internal governance, supplier disputes, and category reviews without relying on individual buyers' inboxes or shared drives.
8/5 in-house customer support
Procure.az is supported by an in-house customer care team available eight hours a day, five days a week. Retail procurement teams running time-sensitive seasonal buys have direct access to platform support when they need it.
How a retail sourcing cycle runs on Procure.az
- Identify and pre-qualify suppliers — build or draw from your supplier database, with automated pre-qualification screening vendors against your defined criteria before they are invited to bid.
- Configure the sourcing event — select the event type that fits the category (RFQ, RFP, or auction), set evaluation criteria, and publish to qualified suppliers through the platform.
- Receive and compare offers — all supplier submissions are recorded in the system and presented against your criteria in a consistent format, removing manual collation from spreadsheets.
- Award and document the decision — select the winning offer within the platform; the decision and supporting evidence are automatically archived for governance and future reference.
- Move to contract — the platform carries the awarded sourcing event through to contract awarding in the same digital system, closing the lifecycle without a manual handoff.
Common questions from retail and distribution teams
We buy from a very large number of suppliers across many categories. Can the platform handle that scale?
Yes. Procure.az is designed for organisations with a long supplier tail. Automated pre-qualification and structured sourcing events are built to run at volume without requiring proportional increases in buyer time. The modular architecture also means you can apply different levels of sourcing rigour to different categories, so high-frequency commodity buys and strategic tenders can coexist within the same system.
Our buying cycles get very compressed around seasonal peaks. Does the platform help with speed?
The platform cuts sourcing cycle time by 40% by replacing manual steps — email coordination, spreadsheet collation, document chasing — with automated digital workflows. That recovered time is directly useful when seasonal demand requires fast turnaround, and because qualification criteria and event templates can be configured in advance, launching a new sourcing event at short notice becomes straightforward.
We already have an ERP purchasing module. Why would we use a separate sourcing platform?
An ERP purchasing module typically handles purchase orders and invoicing well, but it is not designed to run competitive sourcing events, manage supplier pre-qualification, or maintain a structured audit trail of award decisions. Procure.az covers the sourcing stages that precede the purchase order — supplier identification, competitive evaluation, and contract awarding — and the two systems complement each other rather than overlap.
How does the platform support consistent supplier selection when different buyers are running different categories?
Every offer submitted through Procure.az is system-recorded, and selection criteria are applied uniformly across all submissions. This means the evaluation process is consistent regardless of which buyer is running the event or which category is being sourced, reducing the risk of margin erosion through inconsistent decisions and providing a clear audit trail if any award is questioned.
Which organisations are already using Procure.az, and what does that tell us about its suitability for complex buying environments?
Procure.az is used by large Azerbaijani enterprises including the SOCAR group, the PASHA group, Kapital Bank and Azəriqaz. These organisations operate across diverse categories with significant supplier bases and strict governance requirements, which means the platform has been validated in high-volume, high-scrutiny procurement environments before being applied to your own buying operation.
What kind of support is available after go-live?
Procure.az is supported by an in-house customer care team available 8 hours a day, 5 days a week. Support is provided directly by Smart Solutions Group, not outsourced to a third party, so the team assisting you has direct knowledge of the platform and can resolve issues without an intermediary layer.
Related pages
See how Procure.az fits your retail sourcing process
Talk to the Smart Solutions Group team about configuring Procure.az for your category structure and buying volume. We will walk you through how the platform handles high-frequency sourcing and a long supplier tail in practice.
Request a demoTalk this through against your own process
Fill in the short form and we’ll tailor a demo to how you buy.
- 122 Tebriz St. Baku, Azerbaijan AZ1111
- +994 77 220 23 26
- sales@procure.az