Shorter sourcing cycles
automated workflows replace manual document handling at every stage — from pre-qualification through to award — reducing human error and accelerating decisions across the entire process.
E-procurement for buyers in oil & gas
For procurement teams in oil & gas: run tenders entirely online, pre-qualify suppliers and shorten the sourcing cycle.
The country’s largest companies trust us with their procurement
One digital system for every stage of oil & gas procurement
Oil and gas operators face a sourcing challenge that is unlike most other industries: high-value, technically complex purchases that must be awarded only to suppliers who have already cleared rigorous technical and HSE pre-qualification checks, coordinated across multiple field sites, and documented in a way that satisfies internal audit at every step. Procure.az, built by Smart Solutions Group, is an e-sourcing and tendering platform that covers the entire procurement lifecycle — from supplier identification through to contract awarding — in a single digital system. Automated workflows and a digital archive replace the manual paperwork and fragmented spreadsheets that slow sourcing cycles down, while a modular architecture means the platform is configured to your organisation's own process rather than forcing you to adapt to a generic tool. Trusted by large Azerbaijani enterprises including the SOCAR group, Azəriqaz and the PASHA group, Procure.az gives procurement leads and category managers the control, transparency and auditability that high-stakes oil and gas procurement demands.
What procurement teams in oil & gas gain
A clean, current supplier base
a centralised, categorised Approved Vendor List is produced automatically by the pre-qualification process, covering both local and internationally qualified vendors, so buyers can source qualified suppliers quickly without starting from scratch on each category.
Audit-ready records by default
every bid, clarification and evaluation decision is system-recorded and preserved in a digital archive, meaning compliance with internal policy is evidenced without any additional manual record-keeping effort.
Consistent evaluation across all offers
built-in comparison tools and historical analytics ensure selection criteria are applied uniformly to every submission, eliminating the inconsistencies that arise when evaluation is managed across disconnected spreadsheets or email threads.
Reduced coordination overhead
all participants — across sites, time zones and organisational levels — work to the same rules and the same information inside one platform, removing the back-and-forth that typically accumulates when procurement is managed through fragmented channels.
Contract milestone visibility
contracts are auto-generated from award data, with milestone tracking, expiry alerts and transparent change logs built in from day one — supporting compliance on the long-term, milestone-heavy agreements that are standard in oil and gas operations.
Platform capabilities built for oil & gas buying teams
Automated supplier pre-qualification
Suppliers upload technical and HSE documents online and track their application status in real time. Pre-qualification is handled automatically rather than document-by-document, and qualified suppliers are matched automatically to each specific tender based on their expertise and capacity. The result is a centralised, categorised Approved Vendor List that buyers can draw on quickly, including for international sourcing, and that widens competition on every tender.
End-to-end tender management
Publish procurements of any type or volume from a single hub. The platform automates document preparation, online bidding and digital evaluation, reducing human error and accelerating decisions. Suppliers submit entirely online — no printing, couriers or manual paperwork — and every bid is system-recorded so selection criteria are applied uniformly across all submissions.
Real-time auction module
A built-in auction module supports multiple auction formats and ensures transparent, competitive bidding on high-value equipment and services contracts. Every bid is captured in the system, giving buyers a complete, auditable record of how the competitive price was reached and providing a defensible basis for award decisions.
Tender clarification log
All questions and clarifications are logged in a single tender chat. Buyers have full oversight of every clarification issued, suppliers receive prompt answers, and uniform rules are applied to every participant throughout the process. The clarification record remains fully auditable after award — a critical requirement when procurement decisions are reviewed internally or by external auditors.
Live dashboards and red-flag oversight
Integrated Power BI dashboards show tender progress, bid rankings and procurement KPIs in real time. Red-flag mechanisms alert procurement leads to anomalies that require oversight, and historical analytics support structured comparison between offers across categories and time periods, informing both current award decisions and future sourcing strategy.
Contract and milestone tracking
Contracts are auto-generated from award data, eliminating manual re-keying and the transcription errors it introduces. The platform tracks contract milestones, sends expiry alerts and maintains transparent change logs — reducing legal workload and supporting compliance on the long-term, milestone-heavy agreements that are typical in oil and gas field operations.
How a sourcing cycle runs on Procure.az
- Pre-qualify your supplier base: suppliers submit technical and HSE documentation online through a fully automated pre-qualification process. Approved vendors are categorised and stored in your Approved Vendor List, ready to be matched automatically to future tenders based on their expertise and capacity.
- Publish the tender: configure the tender to your organisation's process using the modular architecture. Set evaluation criteria, attach technical specifications and publish to matched, pre-qualified suppliers — including international vendors where wider competition is needed to increase the quality and number of bids received.
- Manage clarifications in one place: all supplier questions and your responses are logged in the tender chat. Every participant sees the same information at the same time, and the complete clarification record is preserved for post-award audit without any additional archiving steps.
- Receive and compare bids: suppliers submit entirely online. Built-in comparison tools and, where applicable, the real-time auction module give your team a clear, side-by-side view of all offers, with every bid system-recorded and selection criteria applied uniformly across submissions.
- Award and generate the contract: evaluation decisions are documented within the platform. The contract is auto-generated from award data, with milestone tracking and expiry alerts activated from day one and a transparent change log maintained throughout the contract term.
- Monitor performance over time: supplier performance is tracked and rated within the platform. Live Power BI dashboards and historical analytics give category managers the data needed to refine evaluation criteria, strengthen the Approved Vendor List and improve outcomes on future sourcing rounds.
Questions from oil & gas procurement teams
How does Procure.az handle the technical and HSE pre-qualification requirements specific to oil and gas?
The platform runs a fully online, automated pre-qualification process. Suppliers upload their technical and HSE documents directly into the system, and applications are processed automatically rather than reviewed document-by-document by your team. Once approved, suppliers are categorised in your Approved Vendor List and matched automatically to tenders that fit their expertise and capacity — so your evaluators are only assessing vendors who have already cleared your defined requirements.
We operate across multiple field sites. Can the platform support procurement coordination at that scale?
Yes. Procure.az is a single digital system that unifies the full procurement lifecycle from supplier identification to contract awarding. All participants — regardless of their physical location — work to the same rules and the same information inside the platform. Live Power BI dashboards give procurement leads real-time visibility of tender progress, bid rankings and procurement KPIs across all active procurements simultaneously, removing the coordination overhead that typically builds up when sourcing is managed across multiple sites through disconnected tools.
How does the platform support internal audit and compliance requirements?
Every stage of the process is digital and transparent by design. Every bid is system-recorded, all clarifications are logged in a single tender chat, and evaluation decisions are documented within the platform. This means the complete audit trail exists as a natural output of using the system — no separate manual record-keeping is required. Red-flag mechanisms provide an additional layer of oversight for procurement leads, and the modular architecture ensures the process your organisation has approved is the process the platform enforces.
Our contracts run for long terms with milestones tied to field operations. Can the platform manage those after award?
Contract management is an integrated part of the platform. Contracts are auto-generated directly from award data, eliminating manual re-keying. Milestones are tracked within the system, expiry alerts are sent automatically so renewals are never missed, and transparent change logs give both buyer and supplier a single signed source of truth throughout the contract term — which is particularly important for long-term field service agreements where scope changes are common.
We currently rely on a limited local supplier base. Can Procure.az help us access a wider pool of qualified vendors?
Yes. The automated pre-qualification process produces a centralised, categorised Approved Vendor List that includes internationally qualified suppliers. Because a single supplier profile gives access to all tenders on the platform, vendors have a direct incentive to complete pre-qualification, which broadens the pool available to buyers. A wider qualified supplier base increases competition on each tender and reduces the marketing spend and travel that would otherwise be needed to identify and vet new vendors manually.
What support is available once the platform is deployed?
Procure.az provides in-house customer care and support on an 8/5 basis. The support team is part of Smart Solutions Group, the organisation that built and continues to maintain the platform, so queries are handled by people with direct knowledge of the system rather than a third-party service desk.
Related pages
See how Procure.az fits your procurement process
Talk to the Smart Solutions Group team about configuring Procure.az to your organisation's sourcing requirements — from supplier pre-qualification through to contract milestone tracking.
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- 122 Tebriz St. Baku, Azerbaijan AZ1111
- +994 77 220 23 26
- sales@procure.az